Real Estate Legal Secretary

New Opportunity, Real Estate Legal Secretary, Legal Assistant

A highly regarded law firm based in Tunbridge Wells is seeking an experienced  Real Estate Legal Secretary, Legal Assistant   to join their successful team.

This is an excellent opportunity to join a leading firm offering  competitive salaries, hybrid home working options, and an outstanding benefits package .

The Role

Working as part of the Real Estate team, you will provide essential support to fee earners in the delivery of high-quality legal services. The role will involve assisting with a wide range of Real Estate transactions, supporting the team with file management, documentation, transaction processes, and post-completion matters.

Key Responsibilities Include

Real Estate Finance, Lending Transactions

• Opening new files, preparing case management documents, risk assessments, conflict checks, and assisting with client care and KYC, AML requirements.
• Preparing draft correspondence, schedules, and transaction documentation for review by fee earners.
• Managing due diligence documents, downloading and organising files within iManage.
• Assisting with preparation of loan documents, reports on title, completion statements, undertakings, and transaction paperwork.
• Supporting completion processes including payment forms, verification checks, searches, and key deadline management.
• Assisting with DocuSign preparation, execution processes, and completion certificates.
• Supporting post-completion activities including billing, Companies House registrations, Land Registry updates, transaction bibles, and compliance checks.
• Maintaining transaction trackers and updating spreadsheets to monitor progress for key clients.

Real Estate Finance, Security Discharges and Lender Consents

• Opening files and preparing draft correspondence for review.
• Managing sale information packs and supporting document preparation.
• Preparing draft release documents, undertakings, completion paperwork, and supporting post-completion requirements.

Commercial Real Estate

• Opening files and assisting with client care documentation.
• Requesting KYC and source of funds information.
• Obtaining and managing title documents and due diligence materials.
• Preparing draft contracts, transfers, leases, rent deposit deeds, and related documentation.
• Assisting with reports on title, SDLT returns, requisitions, completion statements, and transaction administration.
• Supporting completion processes including searches, payment forms, and registration matters.
• Assisting with financial administration and client account processes.

Skills and Experience Required

• Previous administrative experience within a legal environment.
• Understanding of legal processes and procedures, ideally within Real Estate.
• Strong IT skills including Word, Outlook, Excel, and legal research databases such as LexisNexis or PLC.
• Excellent attention to detail and strong organisational skills.
• Ability to manage deadlines, prioritise workloads, and work effectively under pressure.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• A willingness to develop knowledge and expertise within Real Estate law.

What’s on Offer

• Excellent salary package.
• Hybrid working opportunities.
• Fantastic benefits package.
• Opportunity to join a highly respected and successful Real Estate team.

Please apply now for immediate consideration, or contact Morgan Webb on 01892 540 054 to discuss this opportunity further.